The school implements a comprehensive assessment system that generates a range of data about student learning and school effectiveness and uses the results to guide continuous improvement.
The school establishes and maintains a clearly defined and comprehensive student assessment system.
OUR INTERPRETATION: Standard grade book to assess the students Tamil language skills in various course levels. Common assessment exam at the end of each semester. Student Attendance, classroom performance, HW completion and 3 semester evaluation marks were tracked together for 100 points
In LMS assessment are defined and maintained by ATA (a national body guiding north American Tamil schools)
Teacher's LMS manual on how to enter assessment
Online Grade and Progress reports available to parents and school admin via LMS
Various OpenSIS (LMS) reports for school admins
Professional and support staff continuously collect, analyze and apply learning from a range of data sources, including comparison and trend data about student learning, instruction, program evaluation, and organizational conditions.
OUR INTERPRETATION: LMS system was used by Teachers and Admins to update the weekly progress of students with relevant comments. Various standard reports were generated to determine the overall progress and required areas of improvement. This includes adjusting the lessons and syllabus with feedback from teachers and also based on the common skills the students were rated low.
Level2: Some processes and procedures for collecting, analyzing, and applying learning from data sources are used by professional and support staff. Data sources include limited comparison and trend data about student learning, instruction, the effectiveness of programs, and organizational conditions. School personnel use data to design, implement, and evaluate continuous improvement plans.
ATA syllabus/text/work book revision process
Various OpenSIS reports (missing attendance report, Home Work correction report and others)
Survey results showing that the year over year improvement of syllabus and text books
Weekly email communication to parents about the students work/performance at the class
Professional and support staff are trained in the evaluation, interpretation, and use of data.
OUR INTERPRETATION: Weekly recording of the HW evaluation comments and specific goal setting for the students using LMS were followed. The common semester exam and the evaluation comments were analyzed for areas of improvement in syllabus and adjusting the instructional methodology
Level2: Most professional and support staff members are assessed and trained in a professional development program related to the evaluation, interpretation, and use of data.
LMS (OpenSIS) training schedule email to teachers
Teacher's handbook (available on the website)
The school engages in a continuous process to determine verifiable improvement in student learning, including readiness and success at the next level.
OUR INTERPRETATION: Various rubrics like Language Speaking/Writing/Reading and comprehending skills were monitored based on the syllabus for each level
New ATA books every year and improved lesson plan (Hard copy will be provided during external review).
ATA feedback process documentation.
Syllabus planning meeting minutes
Parents/Teachers conferences at the end of every semester.
Leadership monitors and communicates comprehensive information about student learning, conditions that support student learning, and the achievement of school improvement goals to stakeholders.
OUR INTERPRETATION: Weekly communication by Teachers and Monthly communication by School Admins to parents/students. Anytime Progress report which shows the Attendance, HW completion and semester grades
Parents teachers conferences
Stakeholder awareness meeting presentation and minutes
Survey showing that the school board communicates improvements to all stakeholders.
The school has resources and provides services that support its purpose and direction to ensure success for all students.
Qualified professional and support staff are sufficient in number to fulfill their roles and responsibilities necessary to support the school’s purpose, direction, and the educational program.
OUR INTERPRETATION: School board with various responsibilities of overall management. Primary and Secondary teachers assigned to each level. Additional volunteers for various activities during the school session like Library Management, substitute/HW correction etc.
Staffing Needs - At the start of academic year planning sessions are done to maintain low students to teacher ratio
List of qualified backup resources
Financial report for last 3 years
Stakeholder survey results with positive feedback on teaching resources
Instructional time, material resources, and fiscal resources are sufficient to support the purpose and direction of the school.
OUR INTERPRETATION: Predefined course levels and calendar of class schedule along with the assigned class rooms and resources.
At the start of the academic year, text book and homework books are purchased from ATA for all students
Last 3 years financial reports
School calendar and schedule on OpenSIS and website
The school maintains facilities, services, and equipment to provide a safe, clean, and healthy environment for all students and staff.
OUR INTERPRETATION: Dedicated classrooms for every class and necessary equipment like books, markers, pens. Safety committee for each branch and floor.
Fire drill conducted and documented
At the start of the year, school management works with St.Louis and O Fallon county libraries to secure classes for the whole year
Students and school personnel use a range of media and information resources to support the school’s educational programs.
OUR INTERPRETATION: LMS with eLearning content, Audio/Video visuals
Teaching and support staff available to guide for online resources
The technology infrastructure supports the school’s teaching, learning, and operational needs.
OUR INTERPRETATION: Learning Management System as the system of records for School/Student Management. Every School Admin, Teachers, Students and parents have access to LMS to view the Calendar, Events, Billing, Library, Attendance, Schedule & progress reports
Parents awareness meeting for online and LMS tools
Survey results proving sufficient technology resource availability
The school provides support services to meet the physical, social, and emotional needs of the student population being served.
OUR INTERPRETATION: Teachers communicate to Parents every week or need basis. End of semester parent/teacher conferences to review the progress of students and all other aspects which needs support
Levle2: School personnel endeavor to determine the physical, social, and emotional needs of students in the school. School personnel provide or coordinate programs to meet the needs of students when possible. School personnel evaluate all programs. Improvement plans related to these programs are sometimes designed and implemented to meet the needs of students.
School's has policies and procedures to handle special need students
Survey proving that the school asses the special needs of students.
Email archival of weekly teacher’s communication to parents
Semester wise parent teacher conferences
The school provides services that support the counseling, assessment, referral, educational, and career planning needs of all students.
OUR INTERPRETATION: Tamil school will work with parents to get the possible Language credits for various levels. Also has a referral program with University of Pennsylvania for getting the university language credits
Level2: School personnel endeavor to determine the counseling, assessment, referral, educational, and career planning needs of students in the school. School personnel provide or coordinate programs to meet the needs of students when possible. School personnel evaluate all programs. Improvement plans related to these programs are sometimes designed and implemented to meet the needs of students.
School board works with outside organizations like UPenn for student's higher education needs.
Course schedule - scheduled in
Enrollment patterns for various courses - OpenSIS reports available
Course Handbook- Guide book for every level (provided by ATA)
ATA syllabus/curriculum improvement process. Meeting minutes of assessment discussion and syllabus improvement process.
Revised lesson/work book for every academic year (Hard copies will be provided during external review)
Common assessments - Defined in OpenSIS
Curriculum guides - lesson guides
ATA curriculum map, lesson books (Hard copies) and lesson guides showing the alignment of lessons plans to curriculum
Teachers engage students in their learning through instructional strategies that ensure achievement of learning expectations.
OUR INTERPRETATION: Structured syllabus for class room instructions and HW to review the same with additional exercises.
Level3: Teachers plan and use instructional strategies that require student collaboration, self-reflection, and development of critical thinking skills. Teachers personalize instructional strategies and interventions to address individual learning needs of students when necessary. Teachers use instructional strategies that require students to apply knowledge and skills, integrate content and skills with other disciplines, and use technologies as instructional resources and learning tools.
Assessments are defined and entered in LMS. Reviewed by school admin as well. VariousOpenSIS reports available to assist
Interdisciplinary projects - Student Cultural activities and special project samples. Tamil Bee competition (Pictures on Tamil school home page)
Professional development focused on these strategies - Pronunciation training for teachers (Email archive) , ATA training & SURWEP training
Sample Interactive Lessons
School leaders monitor and support the improvement of instructional practices of teachers to ensure student success.
OUR INTERPRETATION: Monitor each level for the student's attendance, completion of HW. Generate various reports in ATA LMS system to monitor, support and improve the instructional practices.
Day to day operation checklist
Nilai wise teacher's discussion among all ATA schools (Email archive)
Primary teacher mentoring secondary teachers
Teacher's recognition during Tamil Association function
Teachers participate in collaborative learning communities to improve instruction and student learning.
OUR INTERPRETATION: Monthly teacher meetings to share the experience and improve the instruction methodology.
Collaborative learning Agenda and mins Accreditation compliance team meeting minutes,ATA meeting minutes
OpenSIS (LMS) used for reports
Sample student research projects (Hard copies will be provided during external review)
ATA syllabus/book revision meeting mins and sample revised school books for last 3 years
Teacher orientation document
Teachers implement the school’s instructional process in support of student learning.
OUR INTERPRETATION: Adopt the ATA structured syllabus, monitor the weekly HW, semester evaluation exams, weekly Parent communication and progress reports.
Level3: All teachers use an instructional process that informs students of learning expectations and standards of performance. Exemplars are often provided to guide and inform students. The process includes multiple measures, including formative assessments, to inform the ongoing modification of instruction and provide data for possible curriculum revision. The process provides students with specific and timely feedback about their learning.
Specially designed Curriculum for North American lifestyle
Weekly parents Email communication
OpenSIS online HW assessment
OpenSIS online Grade book
Semester wise parent teacher conferences
Survey results proving that the teachers implement school's instructional process supporting student learning
Mentoring, coaching, and induction programs support instructional improvement consistent with the school’s values and beliefs about teaching and learning.
OUR INTERPRETATION: Native heritage speaking parents were the teachers for various levels. Teacher orientation videos/instructions for various levels.
ATA SURWEP Training – 2014/2015 School Year
ATA Teacher’s professional development program
ATA Nilai level syllabus meeting minutes and agenda
New teacher orientation document
Native language speaker as teachers with 12+ years of formal education
Primary teachers are mentoring secondary teachers (Secondary teacher is a backup for a while before becoming primary teacher)
The school engages families in meaningful ways in their children’s education and keeps them informed of their children’s learning progress.
OUR INTERPRETATION: Weekly update of the Attendance, classroom performance and HW completion/grading of the students by the teachers. Teachers also enter meaningful comments like the areas require student improvement. This is automatically updated in the progress report which the student and parents can view after the teacher enters them.
Parents LMS(OpenSIS) access to see grade book and progress report
Semester wise Parents and Teachers meeting
Weekly Parents Email
School encourages open door policy
Most of teachers are parent volunteers
The school has a formal structure whereby each student is well known by at least one adult advocate in the school who supports that student’s educational experience.
OUR INTERPRETATION: Each classroom has Primary and Secondary teacher who act as the Adult advocate and have access to the student data via LMS.
Parents volunteers as teachers
Most of the teachers know the student's family through community activities
Each classroom has Primary and Secondary teacher who act as the Adult advocate
10:1 student teacher ratio
Grading and reporting are based on clearly defined criteria that represent the attainment of content knowledge and skills and are consistent across grade levels and courses.
OUR INTERPRETATION: Common grade book with predefined assignments types like class room performance, Weekly HW grading, tracking other skills of the students
Level3: Teachers use common grading and reporting policies, processes, and procedures based on clearly defined criteria that represent each student's attainment of content knowledge and skills. These policies, processes, and procedures are implemented consistently across grade levels and courses. Stakeholders are aware of the policies, processes, and procedures. The policies, processes, and procedures are regularly evaluated.
Grades and assessment are defined at ATA level in LMS and common to all levels.
Meeting minutes on semester exam, attendance and homework assessment.
Communication plan on communicating grades
Sample Grade/progress reports from OpenSIS.
All staff members participate in a continuous program of professional learning.
OUR INTERPRETATION: All teachers and Admin staff members were provided periodic training of any required new skills like Teacher orientation, new teaching aids, LMS training and orientation by Tamil Language experts
ATA Teacher’s professional development enrollment 2014/2015
Specific training for teacher within school(SURWEP)
Knowledge sharing meeting minutes
The school provides and coordinates learning support services to meet the unique learning needs of students.
OUR INTERPRETATION: Periodic Teacher orientation to impart various Language skills. Evaluate the grade books to determine the needs of students and provide the support.
Tamil Bee competition and other cultural activities
Policies on how to handle special need students are available on handbooks
Email archives to stakeholders about policy changes (accreditation process, grading etc)
Governing body policies
- By Laws
Email archives about program regulations
Email archives about various trainings for governing body (example accreditation awareness meeting)
Day to day operation checklist
Agendas and minutes of meetings - Sample meeting minutes
Stakeholder input and feedback
- Parent teacher conferences signup sheets, email archives and
- ATA syllabus feedback meeting minutes
Examples of collaboration and shared leadership
Collaborate with ATA on curriculum development
Tamil association magazine
Examples of decisions aligned with the school's statement of purpose<
Learning Management System (OpenSIS) deployment
Examples of decision in support of school's continuous improvement plan
Tamil community's North American convention (FETNA 2014)
Weekly communication templates to parents
School's communication plan
Accreditation awareness meetings minutes
Involvement of stakeholder
- Accreditation compliance team
- Web/Facebook/OpenSIS admin team
-Parent as teacher volunteers
Survey results providing positive feedback on stakeholder engagement.
ATA SURWEP teacher training
OpenSIS reports (missing attendance reports and grade/progress reports)
Examples of communications to stakeholders
Email archives - Start of the school year meetings with parents/teachers
School Enrollment flyers before start of Academic year
Printed School's Brochure (Hard copy will be provided during external review)
School's vision and mission statements are on the website
Agenda and minutes from syllabus improvement planning
Email archives showing school/Teacher communication to parents and vice versa
Survey results proving positive results of schools improvement processes
School improvement plan blueprint